Prepping Madison Affiliates for the Games

Madison Affiliates Games

Last week, Forrest Jung of CrossFit South Bay in Carson, California, shared how to prepare if you’re a Box located in this year’s home to the Reebok CrossFit Games – Madison, Wisconsin.

This week, he breaks down three areas to specifically prepare in — shirts, space and equipment. Check out what he had to say below:


Preparation: “I would prepare to have about 300 shirts total. Your cost for those shirts should be under $10 each and you should charge $25 for the shirts. If you print three shirts, count on 50 of those shirts going directly to your members. Also give your staff free shirts to wear, as it should be figured into the cost.”

Organization: “I ordered a bunch of plastic bins and folded up the shirts KonMari style by color, size and style. Then I used my fancy label maker to label them. Each night you will need to refold and organize.”

Display: “Make sure to hang up the display shirts and have one of each size for people to try on.”

Marketing: “We printed out about 200 little bags with our logo on it that we would put the shirts in. Lots of people buy gifts. The more people who know of your gym, the more drop-ins you will have. If you have the budget, get about 300 stickers printed with your gym logo. Give them away with each purchase of a shirt. Cost should be around $1 each.”

One final tip: “You need to have at least two credit card readers for your POS system as it will save a ton of time versus manually entering them in.”


Schedule: “Expand your schedule. We typically run 6 a.m., 7 a.m., 9 a.m., noon, 4, 5, 6, 7 p.m. during the week; 9a.m. and 10:30 a.m. on the weekends. I would say definitely run those classes during the week with open gym during times when you don’t have classes. Also on the weekend you may need to be open from 7 or 8 a.m. to about 4 p.m.”

Open gym: If you have a small space, “Buy some cheap rubber matting and put some squat stands outside [in your parking lot] and you’re golden … If you can’t have gym space happening outside then you will definitely need to have some spaces at prime time for open gym.”


Rowers: “Make sure your rowers are maintained and chains are oiled and firmware updated on the monitors. When these things break during the Games it really sucks. We have 14 rowers and I wish we had twice as many during the Games.”

Barbells: “Use a pair of snap ring pliers and take them apart and grease them. Use a wire brush and clean out the knurling and then oil the outside of all of them.”

Rings: “Make sure all your straps work and that you have at least 10 to 14 pairs of rings.”

Sleds: “Games athletes and teams love to practice with the sled. I would have at least one Rogue dog sled.”

Sandbags: “They are constantly practicing with the sandbags. It pays to have four 80 pounders and four 30 pounders.”

Assault Bikes: “You should have three to five of the bikes that are well maintained. Make sure all screws are tight and chains are oiled with silicone lubricant.”


This is Part Two of a two part series. Find the first installment here.

Heather is the editor for Box Pro Magazine. Contact her at