What to Know When Hiring Employees

hiring employees

There’s a lot to think about when hiring employees at your Box.

The Internal Revenue Service (IRS) offers three areas in which you need to fill out forms and take steps — determine an employee’s eligibility to work in the U.S., an employee’s social security number and an employee’s withholding. Plus, you’ll have to think about whether you are classifying them as an employee or an independent contractor.

Quickbooks also notes you must report new hires to your state directory, obtain worker’s compensation insurance and post required notices on worker rights around your business space. If you’re unsure of what information you need to post in your gym pertaining to the worker rights requirement, check out this nifty checklist on the U.S. Department of Labor’s website.

Hiring correctly consists of a lot of factors, so Box Pro sat down with Jason Williams, the founder of CrossFit Hale in Richmond, California, and CrossFit Thames in London, England. He shares what he’s learned about the hiring process over the years:

BP: First off, how do you find staff to hire? Do you put out listings or hire from within?

JW: Mostly we hire from within, but for non-coaching positions, we put out listings.

BP: When you have decided to hire someone, what happens next in the process?

JW: We post a job description, effectively “selling” the job. They are then asked to fill out a survey asking them some basic questions, with one “gotcha” question in there designed to test their ability to follow directions.

BP: What paperwork do you fill out to hire a Coach? How about a front desk staff member?

JW: We have a coach contract, a front desk contract, etc. It includes all of our terms and conditions.

BP: Why that paperwork? What is important about it?

JW: It includes all the terms and conditions of working with us. It is a result of many bad hiring decisions and fallout from them.

BP: How are your Coaches covered in terms of insurance? Are they required to have personal coaching insurance?

JW: Our insurance covers them.

BP: Where do you recommend Affiliates go to learn more about how to correctly do their hiring process?

JW: Talk to Incite Tax.

BP: Any other “need to know” items when it comes to hiring and staffing your gym?

JW: A bad hire is probably the most expensive mistake you’ll ever make. A good one can transform your business. Take this seriously.

Heather is the editor for Box Pro Magazine. Contact her at heather@peakemedia.com.