How Meetings Can Build Your Team

Maddie Senkosky coaches a member.

Every week, Maddie Senkosky knows she has to block out time on Monday and Tuesday.

When 10:30 a.m. rolls around on Monday, she and the other three co-owners of CrossFit Harpoon step into their weekly meeting. On Tuesday, they have time set aside to workout together.

“If we know that meeting time is going to be consistent every single week, then we can plan the rest of our one-on-ones around those times,” said Senkosky. “I’m a huge person for consistency and scheduling things in because then they’re never missed.”

With the meeting in mind, each staff member has access to a Google document that they can add to throughout the week with discussion items. Senkosky said they had originally been trying to hold such discussions through text or passing on messages from one Coach to the next. However, it didn’t work. “We were missing out on really the bulk of what we were trying to do,” she said. “If we have all four of us in one room, it’s a lot easier to solve problems together and figure out what our initiatives are and what we hope to achieve.”

The weekly meetings allow for discussion and follow-up on initiatives in the Box. With communication happening on Mondays and camaraderie being built in the WOD on Tuesdays, Senkosky said they as the leaders of the gym are reflecting what CrossFit Harpoon hopes to embody. “CrossFit is all about driving community, and it’s just as important in your coaching staff too,” she said.

In order to keep these meetings on track and doing what they’re meant to do, Senkosky said it’s great to assign someone a secretarial role. “This way when you assign [tasks] to someone, it’s in writing, it’s something we can refer back to,” she said. “We talk about so many different things within an hour conversation, you might need to refer back to that document.”

Plus, documenting the meetings means initiatives won’t be lost. The Harpoon staff is able to not only keep moving forward on such items, but by meeting together brings different perspectives to the table. While Senkosky chuckled and said there are days the four leaders of the gym don’t like each other, the meetings allow for a safe place to discuss and build the team, even when it comes to addressing the hard stuff.

The benefits of the weekly meetings at CrossFit Harpoon is wrapped up in a simple statement by Senkosky: “Constant community is one of the biggest driving factors of what makes a team very successful.”

Heather is the editor for Box Pro Magazine. Contact her at